Many successful SMBs have developed formal, documented IT security policies to govern operations both in their offices and in the field. These policies educate employees and guide behaviour, in addition to protecting the business and adhering to compliance regulation. Equally important, successful SMBs conduct regular reviews of these policies and revise them as necessary to adjust to If you don’t have a security policy in place, follow these best practices for developing one with the help of your IT service provider.
1. Identify Roles and Responsibilities
First, figure out who currently has access to critical data, infrastructure, and applications. Note your findings and then assess whether or not each person needs the access they’ve been granted. Then, you can begin to limit or reinstate permission to access sensitive information and assets. For example, system administrators should have access to things that contractors should not. You want to make sure there will be no uncertainty about who has access to what.
2. Define Data Retention Parameters
You’ll also need to implement a document retention policy. These types of policies are especially important in certain regulated industries that require specific retention parameters. Defining a data retention policy is critical because there’s an increased risk of data being stolen or compromised when it’s kept beyond those defined dates.
3. Verify Robust Encryption Technology Is Being Utilised
Setting standards for encoding your information is another important part of a security policy. Implement high grade encryption technology to secure data stored in the cloud, and use SSL (Secure Sockets Layer) encryption technology for data in transit.
To make your security policy even stronger, ask your IT service provider to look for a data protection solution that uses private key encryption (PKE) technology.
4. Adhere to Compliance Regulations
When developing a security policy, be sure to meet your industry’s compliance regulations. Certain industries are more regulated than others, but you should always stay informed about any pertinent regulations and make sure your security policy addresses all issues necessary to help your SMB stay compliant.
ATO, the Australian Tax Office for example, has five record keeping rules about what records you must keep and for how long. An IT service provider can help you determine what backup and storage options best suit your business to fulfil this obligation, especially in case of any system failures.
Developing a Strong Cyber Security Policy with Lanrex
With cyber crime becoming an increasingly serious threat, it’s not a question of if businesses need security, it’s a question of what level of security they need. Keeping this in mind, you should reach out to your IT service provider about data security to make sure your business is properly protected.
It’s also important to start educating your employees as soon as possible because new cyber threats emerge every day. Be proactive and start talking about cyber security now instead of waiting until after your company experiences a data breach or malware infection. Don’t wait until it’s too late. Contact us to explore Lanrex’s cyber security solutions today.