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The Top 7 Benefits of Migrating to Office 365

By Jodie Korber on 10/08/17 11:01 AM

Since its initial release in June of 2011, Microsoft’s Office 365 has grown from “just another productivity suite” to one of the dominant tools in its category available today. Thanks to the way it integrates with cloud-based services, it has opened a series of incredible new doors for businesses in terms of productivity and collaboration alone.

Still, organisations that have been hesitant to make the jump into the cloud have been equally weary about embracing the next generation of Microsoft Office. In truth, there are a number of incredible benefits that your business can get by migrating to Office 365 that you likely aren’t going to be able to find anywhere else. What follows is a list of only seven of them. 


1. Empowering Your Ageing Infrastructures

One of the most significant benefits of migrating to Office 365 has to do with how it allows you to save not only time but money with regards to your aging equipment. As an infrastructure ages, costs tend to skyrocket. What you used to be able to accomplish with one solution now requires two or more. Even simple things like video conferencing become laborious and intensive.

The Girl Scouts of Colorado is just one example of an organisation that saw these benefits firsthand. The staff were able to accomplish a wide range of tasks just by migrating to Office 365, like:

  • Reducing the number of servers they had to maintain from ten to five, with three of those being virtual
  • Execute calls and web conferences without the need to go beyond Office 365
  • Embrace instant messaging and other collaborative tools like remote desktop that allowed employees to communicate with one another and share files without requiring them to set up a VPN tunnel

In the end, they were able to save approximately $100,000 by making the jump — especially when you include staff time needed to set up and maintain alternatives.


2. Integration with the Tools You Already Have

On a basic level, another major benefit of migrating to Office 365 is that it works seamlessly with the tools you’re likely already using. If your business relies heavily on Microsoft Outlook, PowerPoint, Word, Publisher, and other solutions, you don’t have to worry about relearning everything all over again. These tools will still just work, only thanks to the cloud-based nature of Office 365, you’ll be able to take the results you can achieve with these tools to the next level.


3. Work Anywhere, Anytime, No Exceptions

The most obvious advantage of migrating to Office 365 is that it provides web-enabled access to just about everything. Documents, email, contacts, calendars — everything can be accessed anywhere, at any time, on any computer, smartphone, or tablet that you happen to have handy.


4. It’s Scalable with Your Business

Office 365 is also highly scalable, allowing it to continue to grow and evolve as your business does the same. With Office 365, you pay for what you’re using — meaning that everything from embracing new solutions to adding on additional data storage as you bring on new employees are both effortless and highly cost effective.


5. Security + Control = Peace of Mind

Office 365 is also highly advanced in the realm of security. Built-in tools allow you to control file security on a granular level, allowing you to set permissions based on employee or even their role in your organisation. If a mobile device with Office 365 connectivity is ever lost, you can also wipe it remotely so that this data doesn’t fall into the wrong hands.


6. High Availability and Redundancy

Office 365 users also benefit from not only high availability but also the redundancy of the public cloud as well. This significantly decreases the possibility that you would ever suffer catastrophic data loss to the point where any particular file or collection of files would not be able to be recovered.


7. Maintenance-Free Operation

Speaking of high availability, Microsoft also guarantees 99.9% uptime to all Office 365 users. This, coupled with the guaranteed maintenance of all Office 365 servers, provides your organisation with the technology it needs without having to worry about unexpected disruptions at the worst possible time.


The Foundation of Your Organisation’s IT

As you can see, Office 365 is more than just a simple productivity suite. Gone are the days where the functionality of Microsoft Office essentially existed in silos, trapped in a series of disparate applications that worked well on their own but failed to rise to the level of a more complete whole. 

With Office 365, your organisation now has the collaboration and communication tools it needs to do anything, anywhere, at any time. These advantages don’t just make it possible to work smarter, not harder from the perspective of your employees. They put your entire organisation in the best possible position to improve business performance and outcomes across the board. 

If you still have any additional questions about the major benefits of migrating to Office 365, or if you’re in the market for specific insight regarding how your business can better apply technology to accomplish your strategic objectives, don’t delay — contact Lanrex today.

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